- Open the AI tool your county has given you.
- Copy a prompt below. If the copy buttons are unavailable, select the prompt text and copy it.
- Paste it in and send. Then read what it gives you like you would read any draft from a new hire.
Poll worker training and schedule
Builds a three-hour training outline and a six-week training and staffing schedule for about sixty workers.
Takes about 90 seconds
I am the county clerk for a mid-sized Indiana county. We run vote centers and we need to train and schedule about 60 poll workers for the November general election, including a mix of returning workers and first-timers. Build me two things. First, a poll worker training outline for a single three-hour in-person session, broken into timed segments, that covers opening and closing the polls, e-pollbook check-in, voter ID requirements, provisional and absentee handling, accessibility and curbside voting, and what to do when a voter or a machine creates a problem. Mark which segments returning workers can skip. Second, a training and staffing schedule for the six weeks before Election Day, assuming I can run two sessions a week, that gets every worker trained at least once and every vote center staffed with at least one experienced worker. Note where I am likely to be short and what I should do about it. Use plain language a first-time worker can follow, and flag anything where I need to verify current Indiana law rather than rely on you.
Change the county size, the worker count, and the number of sessions to match your office.
Your one-page AI policy
Interviews you about your office, tells you whether your tools are consumer grade or commercial grade, looks up current Indiana guidance, and drafts the page.
Takes a few minutes, because it asks you questions first
You are helping me write a one-page acceptable use policy for artificial intelligence in my office. I am an elected county clerk in Indiana. My office is responsible for both the circuit court record and county election administration. Before you write anything, interview me. Ask me your questions one at a time and wait for my answer before asking the next one. Ask no more than six questions total. You need to learn: how many employees I have, what AI or productivity tools my county has actually paid for and licensed, whether staff sign in with a county email account or a personal account, whether my county has an existing IT or acceptable use policy of any kind, and whether the courts I serve have issued any AI guidance of their own.
When I tell you what tools we have, classify each one for me as either consumer grade or commercial grade, and tell me plainly which one I have. Treat a tool as commercial only if the county pays for it, staff access it through a county-managed account, and the vendor is contractually barred from training on our data. Treat a personal login, a free tier, or a tool nobody in IT knows about as consumer grade regardless of the brand name on it. If I tell you we have a free version of something, say so directly and tell me what that specifically means for county records.
Then research current Indiana guidance before you draft. Search for and cite the Indiana Supreme Court AI Governance Committee materials for trial courts, any Indiana Office of Judicial Administration or Indiana Judicial Conference AI guidance, Indiana Archives and Records Administration guidance on AI and records retention, any Indiana Public Access Counselor opinion on whether AI prompts and outputs are public records under the Access to Public Records Act, and any Indiana statute enacted in the last three years touching artificial intelligence or synthetic media. Give me the source and a link for each thing you rely on. If you cannot verify something, say you could not verify it rather than filling the gap.
Then write the policy. One page. Plain language a deputy clerk can read once and follow. Five sections, in this order. First, approved tools, naming the specific tools my office may use and stating clearly that anything not on the list requires approval before use. If my honest answer is that we have not licensed anything yet, write that section to say so and to route staff to IT before they use anything. Second, what staff are encouraged to use it for, with concrete examples drawn from actual clerk work. Third, what is prohibited, specific to court records and election data rather than generic. Fourth, the human review rule. Fifth, who to ask when something is unclear, by role.
Frame the whole document as permission rather than restriction. My problem is not staff misusing AI. My problem is that most of them will not touch it at all until someone tells them what is allowed.
End with two things kept separate from the policy itself. A short list of what I need to confirm with my county attorney or IT director before I adopt this. And a short list of what changes about this policy if my county licenses a commercial platform later.
Answer its questions honestly, including the answer that your county has not licensed anything yet. That answer is the useful one.
Want help with the page itself?
Colin Stauffer leads our public sector work. Thirty minutes, no pitch deck, bring the messy version of your question.
Book 30 minutes with Colin